What is 5S in the Workplace?

What is 5S Methodology

➝ 5S is a system for organizing spaces so work can be performed efficiently & effectively safely it is a fundamental tool of Lean Manufacturing.

→ It is a system for organizing space so work can be performed efficiently & effectively and safely.

→ Sometimes it is also referred to as a good housekeeping practice but both are different things.

➝ 5S Methodology was developed in Japan.

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Table of Contents:

History of 5S:

→ This methodology was developed in Japan by two gentlemen, Osada, and Hirano who structured a framework for implementing their philosophy.

→ Some say that the principles of this Methodology came from Henry Ford.

→ Henry Ford used the CANDO system (CANDO stands for Cleaning up, Arranging, Neatness, Discipline, and Ongoing Improvement) before the development of this Methodology.

Objectives of 5S System:

⏩ The main objectives of 5S System are mentioned below:

→ Improve safety

→ Remove waste from the workplace

→ Increase product and service quality

→ Provide the environment for continuous improvement

→ Make abnormalities immediately visible

5S Meaning | What does the 5S stand for?

→ It stands for five Japanese words Seiri, Seiton, Seiso, Seiketsu, and Shitsuke.

→ English Meaning of the above Japanese words are :

→ (1S) Seiri → Sort or Tidiness

→ (2S) Seiton → Set In Order or Orderliness

→ (3S) Seiso → Shine (Clean) or Cleanliness

→ (4S) Seiketsu → Standardize or Standardization

→ (5S) Shitsuke → Sustain or Discipline

5S Meaning

Steps for 5S Implementation:

→  Now we will see the implementation of 5S step by step.

⏩ Refer to the below-mentioned basic points for preparation of 5S Implementation:

→  Team formation

→  Gemba walk executing

→  Zone-wise area distribution with area leader

⏩ Refer to the below-mentioned 5 Steps of the 5S Methodology.

  1. (1S) Seiri → Sort or Tidiness
  2. (2S) Seiton → Set In Order or Orderliness
  3. (3S) Seiso → Shine (Clean) or Cleanliness
  4. (4S) Seiketsu → Standardize or Standardization
  5. (5S) Shitsuke → Sustain or Discipline
5S Methodology Training Presentation

Step-01: Implementation of Seiri or Sort:

→ The first step is to Sort in this Methodology.

→ "Sorting" means to sort everything in each work area that we need and what we do not need? 

→ Sort means removing unnecessary items or materials from a workspace.

→ Keep only what is actually required every day from the workspace.

→ Materials, equipment, instruments, or any things that are not frequently used should be moved to a separate, common storage area called Red Tag Zone.

→  Items that are not used should be removed or recycled.

→ Please do not keep anything in your workplace just because it might be used in the future.

→ The whole team should spend a few hours going through the entire area (inside cabinets, under and behind machines. Everywhere !!!)

→ All obvious scrap should be put in the scrap area / Bin

→ All unidentified things should be put in the “Red tag”/ quarantine area.

→ Only items that are required should remain.

5 Steps for Sorting:

  1. Cleaning
  2. Classifying
  3. Assign Responsibility
  4. Red Tagging of unnecessary things
  5. Recycling or Reassignment of things arrived in the Red Tag Zone.

→ For better understanding show the below picture of the Before-After comparison of Work Place and the Red Tag

Step-01 Implementation of Seiri or Sort

Step-02: Implementation of Seiton or Set In Order:

→ Set in order is for organizing the items or materials at the workplace.     

→ “Define Place for Everything and Put Everything in its place”

→ We can use an organized workplace more efficiently and effectively

→ To arrange all necessary items for the economy of movement.

→ Put things as per the frequency of use.

→ Provide safe storage – heavy items at a low level, and light items at a height.

→ If any item is missing then we can easily find out it

⏩ Basic Principles of Set in Order:

→ The items that are used very frequently should be kept nearer to where they are used.

→ Items that are used very few times should be kept far compared to frequently used things.

→ After completion of work keep things in their defined place.

→ If several things are used together, then store them together.

→ For example, if a welding rod is used with a welding machine then both should be kept together.

→ Store things in a place where people can easily find it.

→ Identify all items (including fixtures, gauges, tools, jigs, molds, etc.) and mark identification symbols on them so we can easily identify and return them to their identified storage location.

→ For better understanding refer to the below picture of the sort in order.

Step-02 Implementation of Seiton or Set In Order

Step-03: Implementation of Seiso or Shine (cleaning):

→ After Sort and Set In Order, the workplace requires regular cleaning.

→ Shine is used for regular cleaning of the workplace, tools, and equipment     

→ Cleanliness makes defects easier to detect.

→ Better customer satisfaction

→ Aids efficiency and reduces accidents

→ Creates a better working environment

→ It is not just the job of a housekeeper, it is everyone's responsibility

→ Every workplace should have a person, or group, assigned to clean that area.

→ The best approach is that those who work in a workplace are also responsible for cleaning that area.

⏩ Cleaning Process:

→ Define and document

→ Decide Who, What, When, Where, How, etc…

→ Who is responsible for cleaning

→ What needs to be cleared and where

→ When it will be done

→ How is it to be done and which tools require

→ For better clarity refer to the below picture in which we can easily see the comparison of the workplace before and after cleaning.

Step-03 Implementation of Seiso or Shine (cleaning)

Step-04: Implementation of Seiketsu or Standardize:

→ After completion of Shine or Clean, Standardize will come.

→ Standardizing means documenting all necessary processes or activities.

→ In Standardize we can turn Good Practices into Good Habits.

→ By developing standards for process, all person knows what to do, how to do it, when to do it, where to do it, etc..

→ Give awareness about standardizing to all persons.

→ It will help them to remember the new standards and it encourages them to do the same.

→ We can use labels, symbols, posters, and banners for standardization.

Step-04 Implementation of Seiketsu or Standardize

⏩ (A) How do we Standardise?

→ Document standard ways of working (SOPs), Process Flow Diagram or Flow Chart

→ Standardize labeling, signage, and Flow

→ Audits

⏩ (B) Standard Work:

→ Document the current agreed way of doing a process

→ Provides a baseline for improvement

→ Reduces variation between people/shifts

⏩ (C) Standardized flow and Signage:

→ Common methods to show where the work enters and leaves the cell.

→ Standard methods for identifying components and tool locations

Step-05: Implementation of Shitsuke or Sustain:

→ Sustain needs to maintain 5S within the factory or work pace.

→ Keep a record of progress with evaluations, communication, and training-related activity.

→ Assign continuing responsibility.

→ Sustain keeps watch on ongoing training activity and maintains the established System.

→ Maintaining Audits

→ Maintaining cleaning

→ Making it “A Way of Life”.

Step-05 Implementation of Shitsuke or Sustain

⏩ (D) 5S Audit:

→ Independent audit of an area

→ Capture current state – Use color photographs

→ Create simple audit sheets – with a score

→ Conduct audits

Top Management's Support Needed for Sustain 5S:

→ We can sustain commitment towards 5S methodology in our industry with the help of Top management's support.

⏩ Top Management should be involved in these activities such as:

→ Conducting inspections on a random basis to check the sustenance of the system

→ Establish a proper communication channel from top to bottom and bottom to top.

→ Provide training to employees.

→ Participation in promotional events at the factory.

Benefits of 5S Implementation:

→ Increase productivity through effectiveness

→ Reduction in delays

→ Improved Quality

→ Improve Safety

→ Set-up times reduced

→ Morale & Motivation Increase

→ Less stress for operators

→ Safer work environment

→ Improvement in the regular process

70 تعليقات

  1. Hell friend Please give feedback for improvement

  2. Nice star Nikunj keep it up.
    It will surely usefull to all industrial guys

  3. Very Nice Nikunj. IT is helpful to all and easily understood to any one.

  4. Very good nikunj bhai. It is a very easy to learn.keep it up brother

  5. Very good Nikunj , It is really useful for all of us as well as any manufacturing industries to devlope a basic fundamental.

    1. Very good information and useful to one and all.pls keep it up.
      If possible attach some videos for better understanding.
      Vasu somanchi,
      Ph no:8639760225.
      Mail I'd:somanchivasu95@gmail

  6. It's a really helpful us. And we growing our knowledge about Quality Core tools to only because of this Blog .

  7. Hello Nikunj, Excellent initiate to develop people's who want to understand industrial work concepts....

  8. Hello,
    Can u pl update knowledge regarding qualitt on regular basis, so we can learn more nd more things on daily basis

    1. Thank you for your valuable feedback, we will upload as soon as possible

  9. Great job..keep it up bro...it will help to many freshers...

  10. Thank you sir for this useful and valuable information.

  11. keep it up Nikunj. Your presentation is very impressive.

  12. Good job Sir. Keep going. Please provide more information about Production and Manufacturing.

  13. The contents that you are giving is really helpful.
    I am having one request that, can you make a brief introduction about the six sigma various belts i.e., White, Yellow, Green & Black also....?

    1. Thank you for your valuable feedback, we have already added this you can get it from google search with suffix by nikunj bhoraniya


    1. Thank you for your valuable suggestion!!! you can join our what's app group for regular updates...

  15. All topics are very useful thank you so much very neatly explained in simple English thanks a lot n i refer also my team members
    kindly please post about production related topics especially assembly line production engineer or team leader what are basic things know and work in production department and once again thank you n waiting for production related topic
    aashik s

    1. Thank you for your valuable feedback. We will work on that and surely update the same. Mean while your can read our other articles you can browse it from sitemap section.

  16. Quality month celebrations explain... Sir

  17. Very nice , well explained.
    Thanks for your efforts

  18. Content हिन्दी मे चाहिए सर्

    1. Thanks for your feedback you can paste our article link on google translator that your can easily refer in your language.

  19. Hello Nikunj.keep it up your good work .this is very easy to understand any one.

    From Sri Lanka.

    1. Hello Aruna, Very much thank you for your valuable feedback. We will continue good work!!!

  20. Thanks for your posting it's a wonderful

  21. Very helpful

  22. thank you very much, it is rely very usefull for me

  23. Good! Explained in a simple way to understand for all the levels.

  24. How to download the PPT??

  25. Thank you very much, good presentation for everybody to understand.

  26. Great work nicely describe


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