Check Sheet in 7 QC Tools  Different Types  Excel Template

What is a Check Sheet?

→ It is a systematic method of collecting, recording, and presenting the relevant data in a simple manner for analysis of the process and it is also known as a "Tally_Sheet".
→ It can collect qualitative and quantitive data also.
→ It is one of the most popular tools of 7 QC Tools for process improvement.


What is a Check Sheet used for?

  • Data collection
  • Monitoring the manufacturing process performance
  • It is also used for traceability purpose

5 Basic Types of Check Sheets

→ Dr. Kaoru Ishikawa identified five different types which are mentioned below.
  1. Process performance, 
  2. Defect item,  
  3. Defect location, 
  4. Task conformation (Related to traceability) etc...
  5. Defect cause

5 Basic Types of Check_Sheets



👉 Check Sheet Excel Template Download



How do I make a Check Sheet?

→ The five steps are mentioned below.
  1. Establish what information is needed.
  2. Determine 5W and 2H.
  3. Construction.
  4. Testing.
  5. Take the final approval for Use.

How do I make a Check_Sheet?



Step 1. Establish what information is needed

→ Define what information is needed?
→ Sometimes this is known as record form, data form, etc....

Step 2. Determine 5W 2H:

→ Why is the data_needed?
→ What type of information collection is required?
→ Where the data_should be collected from? (Plant/machine/place)
→ Who has to collect the data?  (Operator/ supervisor/manager)
→ When will the information be collected?  (Every hour/ at the time of receipt)
→ How the data_should be measured? (Instrument/clock)
→ How much data_is essential?



Step 3. Construction of the Sheet:

➝ CheckSheet has three types of information.
     [1] Title
     [2] Source information
           ⇢ Name of the project/ problem theme.
           ⇢ Location of data_collection.
           ⇢ Date and/or time.
           ⇢ Name of the person recording_data.
     [3] Content information
           ⇢ Column/Raw with defect/event name.
           ⇢ Then Column/Raw to record frequency.
           ⇢ And Column/Raw to record total.

Step 4. Testing of Sheet:

➝ Test the_Sheet with at least three different collectors.
➝ Reconfirm that the columns/ rows are relevant and required.
➝ Check if the_Sheet is easy to record and use.
➝ Make changes based on the feedback.



Step 5. Final approval for using this_sheet:

➝ Explain the use of this_sheet to the data collector.
➝ Ensure that the data_collector understands the reason for which the data is being collected.
➝ Collect_data.
➝ Standardize its use to assure consistency.

Defect Cause Check Sheet Example:

➝ For a better understanding refer below the picture.
➝ In this example, we have mentioned the day-wise count of the defect and at the end of the week analyze the defect to take appropriate action to eliminate those.

Defect Cause Check_Sheet Example


➝ The example of the defect collection tally_sheet is mentioned below.
➝ In this example, we have counted the frequency of various defects at the time of checking the product in ongoing production.

Example of Tally Sheet

Benefits of CheckSheet:

➝ By using this we can make data gathering simple, systematic, easy and effective
➝ We can save time and get easily data collection in regular Manufacturing Process
➝ It is used for monitoring process performance
➝ We can use this for different purposes like counting, tracking, etc.
➝ It is also very helpful for traceability

👉 Also Read:
      2. Cause & Effect Diagram (Fishbone or Ishikawa)



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